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RFP/RFI/RFQ (Request for Proposals/Interest/Quotes)

Vendors should submit written proposals in the manner described in the specific documents for open requests posted on this page, below. Visit the Archive page to view previous requests along with associated Intent to Award Letters and Summary Abstracts.

Open Requests:

Bid #
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Additional Information
13119C Ergonomic Evaluation 2/15/19 at 1:00 p.m.

Addendum #1
Addendum #2

Collaborative Courts Management Information System

1/23/19 at 3:00 p.m

Notice of Intent to Award extended till February 15th

Q&A document #1
Q&A document #2
Intent to Award
Final Evaluation

Jury Box Seating Replacement  

Jury Box Seating Replacement  

Jury Box Seating Replacement   Q & A
Pricing Spreadsheet #2
Pricing Spreadsheet
Intent to Award
Final Evaluation Scoresheet-Signed

HPE Hardware Maintenance Support, 1-Year   Summary Abstract
  HPE Hardware Maintenance Support, 1-Year


Multi-Function Printer Solicitation Extended to 5/25/18 at 3:00 p.m. Q & A #1
Q & A #2
Cost: Copier List

The Superior Court of CA county of Santa Clara continues to struggle with insufficient staffing in our Procurement Department. The evaluations of the submitted RFPs for the Multi-Function Printer RFP Number 042718C is currently being done at a very slow pace. We apologize for this current process which is unfortunately beyond our control.

During this evaluation process it has been discovered that the spreadsheet that we used and was provided in the RFP was not a complete and accurate listing of all the accessories that are currently installed on all our copiers. Since this spreadsheet is inaccurate the cost proposals submitted, though of no fault on the vendors part are also unfortunately inaccurate. The Procurement Department’s goal is to find replacement copiers that are either exactly similar to the current copier’s capacity, function, and accessories, or to replace them with better.

We will re-distribute the spreadsheet once we’ve completed the corrections, and will request that all vendors please re-submit a new cost proposal reflecting the additional accessories that will be added to the spreadsheet. You will not need to re-submit the technical portion of your proposal, we will only need a revised version of your submitted cost proposal.

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